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virtual-assistants-for-email-management-and-marketing

Using Virtual Assistants for Email Management and Marketing

Did you know that the average worker spends about two hours every day reading and replying to emails? For someone who runs a business, there are likely more emails that fill up your inbox on a daily basis. Going through your emails takes up time that could have been spent taking action and working on strategies to grow your business. If you’re starting to feel overwhelmed handling your own emails, then it might be a good decision to hire an email management virtual assistant, who can also perform email marketing tasks.

Managing your own emails can be a tough distraction. And failure to reply to some emails in a timely manner can cause you to miss out on important business opportunities. A virtual email assistant is an excellent solution for business owners who want to save time while staying on top of client communications. Before you decide to hire a virtual assistant, it’s good to understand what tasks they can do for you.

What is Email Management?

Email management requires familiarity with tools like email clients and inbox management tools. A virtual assistant tasked to manage your emails can be relied on to keep a digital file or database of all your contacts and communications.

Your VA can also be assigned to schedule and follow up appointments for you. All your emails responses will be sent out in a timely fashion without sounding impersonal because essentially, you have an actual person sorting, prioritizing, and answering your emails for you.

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Email Management Virtual Assistant

A virtual assistant for email management works in the capacity of an administrative assistant. Email has made it faster and much simpler for businesses to communicate with employees and external clients. With the ease of use comes the huge task of sorting through hundreds of emails you receive each week. Making sure you read and reply to each one can be difficult if you have to divide your time between communication and running your business operations.

An email management virtual assistant can filter all your emails and know which ones to prioritize. A VA could help you sort your emails into folders and keep track of communications. They can reply promptly to the important contacts and respond to queries by preparing answers to frequently asked questions. With templates available, communicating with vendors, customers, and staff on a daily basis is done faster and more effectively.

Email Management Virtual Assistant Tasks

• Set up alerts, rules, and email filters

• Clean up, sort, archive, and delete old emails

• Manage your contact lists

• Unsubscribe from unwanted emails

• Manage auto-responders

• Respond to meeting requests

• Send introductory emails to clients

• Schedule appointments

What is Email Marketing?

Email marketing is a digital marketing strategy that entails sending emails to customers and prospective clients. The goal of email marketing is to convert subscribers or one-time buyers into loyal customers who trust the company or brand enough to recommend it to their peers.

At least 99% of consumers check their emails on a daily basis. Email marketing has proven to win conversions at a higher rate compared to other outbound marketing strategies. If done right, email marketing gives high returns on investment of up to 4400%.

Email marketing is more effective if you already have a website and content that you can share with prospects. Known as lead magnets, content like e-books, webinars, free trials/ samples, discount coupons, and other resources you have available can be at the core of your email marketing campaigns.

Email marketing starts with building an email list of targeted customers. It also involves optimizing email subject lines, content, and formats to get the best possible open rates and click-through rates. For a most effective strategy, email marketing is done through automation of sending out the emails, lead nurturing, and tracking conversions.

Email Marketing Virtual Assistant

An email management assistant’s role can expand to also include email marketing tasks. While email management is mostly dedicated to organizing and answering incoming emails, email marketing is an essential aspect of outbound marketing. Other digital marketing campaigns include social media and paid advertising, but email proves to be one of the most effective and cost-efficient outbound marketing strategies. An email marketing virtual assistant can launch, track, and monitor active email marketing campaigns based on your email lists.

Assigning work to a virtual assistant for email marketing would be easier if you already have an email list. If you don’t have that yet, then your VA can actually be the one to help start building these lists for you. This task would entail doing online research for contact information on vendors, customers, or potential partners you’d like to reach out to.

When you begin to contact the people in your lists, you want to avoid sending out spammy and annoying emails. A VA would be responsible for making sure that your emails have a personal touch and provide value that people would actually want to read them and take action.

An email marketing virtual assistant would know how to set up your email marketing campaigns, using available tools and content resources. For example, if you have a webinar or a video you want to share with prospects, your VA can create an email marketing campaign around the lead magnet. You’d be surprised at how cheap it costs to send out automated emails to a bunch of people on a regular basis.

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Email Marketing Virtual Assistant Tasks

• Build email lists

• Create email templates

• Craft compelling email text and subject lines

• Add visuals and graphics

• Schedule and automate emails

• Provide analytics and performance reports

• Manage email flow

Build email campaigns

• Segment subscribers

Email is an effective way for businesses to communicate internally and with business clients. At the same time, it’s also now considered as a powerful marketing tool. We started using email for personal purposes but today, it makes a lot of sense to have professional help managing your emails and launching active email marketing campaigns for you. YesAssistant.com has attractive virtual assistant email management packages to suit your needs. Consult with us today and manage your emails and marketing campaigns with the help of an expert.

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Benefits Of Hiring A Professional Virtual Marketing Assistants

As a business owner or CEO, you’d reach a point when you’d feel the need to be more aggressive in marketing your products and services. Your online marketing strategy would vary according to your business goals—it could be to build your brand, increase traffic to your website or eCommerce store, engage with your customers, lead generation, and so on. Marketing needs a targeted approach and requires time and resources. The good news is: there are virtual marketing assistants you can hire to do that for you, while you focus on growing your business.

What Is A Virtual Marketing Assistant?

Virtual assistant services often employ a pool of remote workers with different sets of expertise. They provide support to business owners who choose to hire a VA to develop a website, do bookkeeping, for research and data entry, perform administrative tasks, or meet another business need.

A virtual marketing assistant is fully capable of handling all your marketing requirements. If you’re looking for support updating your social media posts and profiles, managing your online ads, and taking care of other important but time-consuming marketing tasks, a professional online marketing expert is exactly what you need. Marketing tasks you can outsource to virtual marketing assistants include:

  • Social media management. Customers spend a lot of time on social media and businesses today can tap endless opportunities if they invest in establishing a solid online presence. An experienced virtual marketing assistant would know how to make and execute a social media plan, develop social media content, post updates according to a social media calendar, scheduled publishing, and monitor audience engagement on various social media channels.
  • Email marketing. Managing an email list is an important part of a virtual assistant marketing plan. Email marketing, if done right, can help you drive sales and establish trust and confidence from your customers. A professional virtual marketing assistant can help you source leads, draft engaging email content, and use automation tools to make your email marketing more efficient.
  • PPC advertising. PPC (pay-per-click) advertising delivers good ROI. You may choose to hire a virtual assistant with experience in setting up, managing, an analyzing PPC campaigns so you don’t waste time and money trying to figure it all out for yourself.
  • SEO. Virtual marketing assistants with expertise in search engine optimization (SEO) are your best bet if you’re interested in ranking higher in Google search engine results. SEO requires a well-thought-out strategy that aligns with your other marketing efforts including PPC, website building, and social media management. SEO tasks a VA can do for you include keyword research, link-building, on-page and off-page optimization, web traffic analytics, and more.
  • Community management. Customers interact with each other through online communities where they seek feedback and start discussions on products and services of interest. Your business can boost engagement if you hire a VA who can monitor and participate in discussions in relevant communities on various channels.


A virtual assistant for marketing can also perform a wide variety of other tasks including writing blogs and product descriptions, web and
graphic design, customer fulfilment, and customer care, among others.

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Should You Consider Hiring a Virtual Marketing Assistant?

Is it a good time for you to hire a virtual marketing assistant? Here are some important considerations that may help you decide.

1. You have marketing tasks that you can outsource.

Some marketing tasks can be repetitive but only requires a few hours a day or a week to perform. Writing and posting blog posts or updating social media with new content are examples of tasks which you can outsource to a professional virtual marketing assistant. Productivity is increased without the need for you to hire a full-time marketing specialist.

2. You run an e-commerce business.

Running an e-commerce store involves a lot of moving parts. Between sourcing products, setting up your online store, tracking inventory, product listing, selling, handling customer queries, and customer fulfilment, you stand to benefit from having an extra set of hands to take care of marketing tasks while you focus on selling.

3. You have a marketing team that needs support.

Hiring a virtual marketing assistant can be a sound idea once you begin scaling your business operations. If your business has been around for a while, you may require additional marketing support even if you already have a marketing team.

The Benefits of Hiring a Virtual Marketing Assistant

Save on operational costs

The main advantage of hiring a virtual assistant is its cost-efficiency. Virtual assistants are mostly paid on an hourly or per-project basis. You pay only for actual work done. And since they work remotely, you won’t have to provide office facilities or deal with health insurance benefits.

Better productivity

While you’re able to save on overhead costs, hiring a skilled VA helps you run your business more efficiently. If you reserve your marketing ideas for virtual assistants who are experienced in online marketing, you would be tapping the expertise of people who actually know what they’re doing. They can execute your marketing plans and you can focus on management and growing your business.

Build your brand

The more customers you get, the more important it becomes to inspire brand loyalty and customer trust. A professional and consistent social media presence, as well as providing actual value through advertising and the content you put out keeps you in the mind of your target audience. Building and spreading awareness about your brand is easier if you have a marketing specialist virtual assistant.

Whether you’re a solo entrepreneur just starting out or a medium-sized company trying to stay ahead of bigger competitors, you should definitely take advantage of the benefits of hiring expert support. With a virtual marketing assistant to lend you a hand, you can have your marketing machinery confidently running while you don’t miss out on bigger opportunities as a business owner. When hiring the right VA for you, just make sure to consider your needs as a business and find a VA whose experience and qualifications meets your requirements.

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Hire a Virtual Assistant for Web Research and Data Entry Tasks

Collection and management of data has become an essential aspect of running an online business. The responsibility of managing email lists, mining and organizing data, and maintaining a CRM system takes up a lot of time that you as a business owner or CEO don’t really have the luxury for. When you’re dealing with a large volume of data, you can’t afford to be sloppy either. You need someone who knows not only to gather and record data, but to analyze and interpret the data as well.

If you’re busy running a business, this is obviously something that you won’t have enough time to do all by yourself. This is why it makes sense to hire a virtual assistant for data entry and web research.

What Does a Web Researcher Do?

A web research specialist knows how to find and collect all sorts of data and information online. They are skilled at using tools and exploring different online channels to gather information on competitors, possible leads, contact information, relevant trends and reports, and other kinds of information you need. They are skilled at data mining and data scraping. A web researcher would take charge of collecting business or customer data and delivering it to you in an organized and logical manner.

Different kinds of information a web research specialist can bring you including:

  • Data on competitor sales and website performance
  • Survey results and research data
  • Latest industry reports and statistics
  • User/ customer behavior online and offline
  • Email addresses and contact numbers of potential leads

Web researchers must have the ability to read and interpret data according to client requirements. A dedicated VA for data entry must have a keen eye for details and work with great accuracy. You even have the option to hire a virtual assistant who can do some research and translation for you if you require data and information to help you understand a foreign market.

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Virtual Assistant for Data Entry Tasks

There is a wide variety of data entry tasks that an expert virtual assistant can handle on your behalf. Depending on your industry, business requirements, processes, and goals, data entry may either be performed by a virtual assistant online or offline. A skilled virtual assistant for data entry can help you:

Organize huge volumes of data.

Data gathering is a time-consuming process. You can gather large volumes of data online without having to spend a single dime, but if you don’t have someone who knows how to process and interpret your data, you risk wasting valuable and timely insights that could have helped you plan your next step on process improvement or miss out on profitable opportunities.

Update CRM systems.

CRM systems help you manage your business more efficiently. But to maximize its benefits, data fed into your system needs to be updated at all times. In today’s world where most transactions are conducted online, you need to be able to know exactly what your customers want and meet their exact needs. Having the wrong information in front of you can cost you a lot of business so it’s best to let an expert virtual assistant manage your CRM system for you.

Generate and manage leads.

Managing email list and customer databases may seem like a no-brainer but it can take up a lot of time, even if you use automation tools. Effective communication with your customers can make or break a business. A data entry specialist that handles your customer and prospect email lists helps you ensure that you email marketing and communications strategy is always on point.

Types of Data Entry Work

1. Online Data Entry – Online data entry tasks require the use of internet services. They include:

  • Online form submissions
  • Image uploading and processing
  • Web content submission
  • Data indexing
  • Data mining and cleansing
  • WordPress data entry
  • CRM data entry
  • Shopify data entry (product data entry for e-commerce sites);
  • and more

Depending on the scale and nature of your business, online data entry may also cover uploading images and profiles and updating databases such as real estate properties, hospital records, payrolls, restaurant menus, legal documents, and so on.

2. Offline Data Entry – Offline data entry tasks could be performed by a virtual assistant without the need to be connected to the internet. MS Word data entry and MS Excel data entry are two prime examples of inputting, organizing, and managing large volumes of data offline.

A virtual assistant for offline data entry would require intermediate to advanced skills in typing and a high level of familiarity with Word and Excel commands. Doing transcriptions of audio and video files may also fall under offline data entry.

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Where to Hire a Data Entry Virtual Assistant

One of the biggest advantages of hiring a virtual assistant for data entry and web research is that it won’t cost you as much as when you hire a full-time employee. Virtual assistants work remotely and it’s quite easy to reach them whenever you need to. You can opt to hire someone from a different time zone, who can be available to work even on weekends, holidays, and during your days off.

You can find data entry VAs freelancers and contractors online or hire one via a VA support services agency. Virtual assistants can work for you on a per-project basis. Some of them bills you by hours worked. If your business requires processing huge amounts of data continuously, you also have the option to hire a part-time or full-time virtual assistant to perform data entry tasks.

Hiring a virtual assistant for data entry is one of the soundest decisions you can make as an entrepreneur. A remote virtual assistant saves you costs because you don’t have to provide the salary or the office facilities as you would a full-time employee.  A highly capable VA to take on data entry and web research tasks gives you more time and energy to grow your business and focus on your bottom line. You’re also offered the advantage being able to access crucial data that could help you get to know your customers or your market better, and serve as your guide to making big business decisions.

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SEO Virtual Assistant: How They Can Help

Do you want to gain more website traffic? Would you like for your web pages to rank higher in Google searches but aren’t quite sure how? A pretty and informative website is definitely important but you need to optimize it for search as well, so that more people looking for the products or services you offer can find you more easily. And believe it or not, there are people whose expertise is on search engine optimization (SEO) for businesses and brands. An SEO virtual assistant can help your business in a lot of ways and we are here to answer your questions about hiring one.

How Virtual Assistant for SEO Can Help You Grow Your Business

The more people that come to your website, the higher your conversions and sales will be. The job of an SEO VA is to perform on-page and off-page optimizations to help you rank better in Google searches. They are familiar with how Google algorithms work and know about the best SEO practices towards increasing your page rank and helping your business gain wider online visibility.

You may be a little familiar about keywords and content optimization. But SEO involves a wide range of tasks, some of them time-consuming, but all of which are designed to meet your SEO goals. If you’re to focus learning and executing these tasks on your own, you’d be left with less time for building your brand and growing your business. A dedicated SEO virtual assistant can boost your website traffic for you, while you concentrate on your bottom line. The duties of a VA for SEO may include:

Keyword & Competitor Research

Using various tools, a professional SEO VA can find high-value, low-competition keywords which you can use to optimize all online content you publish. A skilled SEO specialist would also be responsible for checking your competitors and see what keywords they use. He or she should be able to make an analysis and recommend what keywords you should be aiming for to dominate the market.

On-page SEO

Optimizing your own website is one of the most crucial tasks of an SEO expert. Your VA should be able to properly analyze and optimize title tags, meta-descriptions, headings, and content with high-value keywords. Site structure, internal linking, and other technical aspects of your website would also affect how Google ranks your pages. An SEO virtual assistant would ensure that everything is in order on-page.

SEO VA

Link Building

Your business would have a better chance of ranking in searches if Google deems your website as an authority in your field. One way to be able to achieve this is for websites with high authority having links pointing to your page. This is where link building comes in. An SEO expert VA will help you construct valuable backlinks to boost your Page Authority.

Some methods for backlinking include guest posting on high-authority blogs, publishing online press releases, submitting links to directory listings, submission of content to article hubs, and forum posting.

Content Marketing & Content Optimization

Content marketing is a huge aspect of SEO that some of the biggest brands have entire teams dedicated to content marketing alone. Content may come in the form of blog posts, articles, and infographics, which all need to be produced, scheduled, optimized with relevant keywords, published, monitored, and analyzed according to performance.

These are all duties that can be done effectively by a virtual assistant. Blog writing, for example, can take up a lot of time including topic research, calendar management, and publishing. With the help of someone who’s already an expert, all you need to do is sit back and wait for the visits to start coming in.

Content Marketing

Local SEO

A virtual assistant for SEO can optimize your online presence to attract more business from local searches. Local SEO is not as simple it sounds, but it should be easy enough for someone who has done it before. Local SEO requires a targeted and strategic approach that is quite more specific compared to general SEO.

GMB Listing

Claiming your Google My Business (GMB) page is an essential part of local SEO that shouldn’t be overlooked. But unfortunately, many businesses do. A VA specializing SEO can do it for you.

Social Media Management

A virtual assistant would come in handy if you also want to optimize your social media presence. Sure, anyone can create a Facebook page, but an SEO expert can ensure that your social media profiles and posts are well-optimized to reach a larger number of people.

SEO-Process


Top Benefits of Hiring a Virtual Assistant for SEO

Hiring an SEO VA comes with benefits that can far outweigh your initial investment.

Pay only for work done. You can avail of SEO virtual assistant service from platforms like YesAssistant.com at rates that work for you. As opposed to hiring a full-time employee, you’d only have to pay for actual work done or upon agreed milestones or periods.

Leave it to an expert. Optimizing for search engines is a process that requires a lot of skill, constant monitoring, and updating. You need a dedicated SEO virtual assistant who is highly skilled in different aspects of SEO. Their expert knowledge about SEO tools, tactics, strategies, and metrics would greatly benefit your business while you direct your own expertise to other important things.

Remote work setup. An SEO VA can work from the comforts of his or her own home, without you having to provide internet and a workstation. This saves you a lot compared to the costs of having actual employees in a physical office.

Higher overall productivity. Once you’ve found a virtual assistant who can handle your search engine optimization tasks, you can easily focus your energies on the money-making aspects of your business: meeting with clients, closing deals, and scaling your business operations.

You certainly have the option to go to big SEO companies to handle your SEO efforts but doing so can set you back for hundreds of dollars. If your business is just starting out or medium-sized, a virtual assistant who is an expert on SEO is the perfect solution. An SEO virtual assistant can perform SEO tasks at rates you’re comfortable with, and will be able to build your online presence so effectively that your small business can effectively compete with bigger competitors.

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Benefits of Hiring a Virtual Assistant

The world of work has changed radically: nowadays globalization makes it possible to contract qualified personnel regardless of where they are located, with contracts and rates that are advantageous for both parties.

One of the professions that emerged as part of this change and globalization, widespread in the Anglo-Saxon and Spanish-speaking world, is that of the Virtual Assistant.

Virtual Assistant: a professional for the entrepreneur

Before going on to illustrate the significant advantages that you can get as an entrepreneur from working with a Virtual Assistant, a presentation on this profession is a must.

In other words, the Virtual Assistant is a specialized online professional who is able to provide support to entrepreneurs and professionals who work online or offline. (In most cases they are women, but there are also men who dedicate themselves to this profession).

What can a Virtual Assistant do for you, an entrepreneur?

If you have a company or a business in the “real” world, that is, your business is not exclusively online, here are some of the services with which a Virtual Assistant could be useful:

Email management

It is estimated that reading emails is one of the most time-consuming activities. Too often emails are not answered, which does not convey a very professional image of a company or professional. Having a virtual assistant that filters your emails, responding to generic information requests, etc., and sending only those that require your response, will radically change your way of working, freeing you from a big burden.

Administrative services

This category includes various services, such as invoice complaints, small accounting management, expense reports, etc.

Phone management

This is not a service that normally a Virtual Assistant who works alone as a freelancer is able to offer on an 8 hour time slot. Do you think this is a person who should make 8 working hours available just for you, it would be a sort of “exclusive” and it is not feasible, it would be disadvantageous for both parties. However, the virtual assistant can answer calls in a set time slot.

Logistic organization

Travel, meetings, conferences: the virtual assistant can fully organize the logistics to make your life easier!

Drafting documents

 Whether they are commercial documents, letters, or presentations, you can safely delegate the creation and even possibly review to a virtual assistant.

Internet searches

You are looking for information on a new product, on the competition, you are looking for travel insurance, a lawyer, in short, whatever you can search the Internet, losing precious time, a virtual assistant can do it. At the end of the research, you will be presented with a detailed report on the research carried out.

If, on the other hand, you are ready to take the leap and bring your company on the web, or you are already active on the web, here’s how a Virtual Assistant could help you:

Website creation

Some virtual assistants specialize in web design, Shopify and if not directly, they can certainly find a trusted web designer for you.

Creation and management of newsletters

If you don’t have a list yet, hurry up, because as Americans say “Money is in the list”. It is essential to have a mailing list of people who have authorized the sending of promotional messages and not only. A Virtual Assistant can take care of creating and managing the mailing list and sending periodic newsletters, using autoresponders such as Aweber, Mailchimp, Getresponse, etc.

Blog management

Some virtual assistants offer ghost writing, so you can delegate the writing of articles for your blog to them. Otherwise, you can prepare your content and the Virtual Assistant can take care of the purely technical part: prepare the article in the blog, find the image, SEO optimization, programming and publication.

Social Media Marketing and Community Management

Some AVs are able to create and manage Social Media Marketing campaigns aimed at obtaining concrete results (more engagement, more followers, etc.). Most AV companies operating in the field of Social Media are in all respects Community Managers: they manage Social pages and / or profiles.

Support in the creation of infoproducts and product launches

This is probably one of the most requested services: thousands of professionals and entrepreneurs in the world create infoproducts or look for a way to monetize their knowledge through the web. Many virtual assistants have the technical and marketing know-how to support customers in launching their product for success.

What are the advantages of contracting a Virtual Assistant?

As you may have guessed, the advantages of hiring such a professional figure, an Online Business Manager, are remarkable.

Economic savings

It is certainly one of the most obvious advantages: the fact of not having to hire an assistant for an indefinite period or with a standard employment contract, means that the economic savings are considerable. Attention, it does not mean that you will pay 3 euros per hour, we are talking about a qualified professionaland as such must be paid.

However, the cost to you will never be remotely comparable to what you would pay if you hired a person in your company. First of all, you would only pay for the work actually carried out: it is well known that the performance of an employee who works 8 hours in a company is not constant, there are dead times which instead by contracting a Virtual Assistant are canceled. In addition, when you hire staff you have to pay contributions, any illness, permits, holidays, etc. If you contract a virtual assistant you will only pay the agreed rate.

Time savings

Remember that time is much more precious than money: time is life. As an entrepreneur you must have time to deal with what only you can do, with what generates revenue and profits for your company. If you reply to emails you are losing precious time and if you do not reply because you do not have time, you are losing potential customers.

You are hiring an Online Business Manager, not a secretary. It means that you are hiring a person who will be able to better organize the management of the activities that you will delegate them. She will tell you “We could do this for better results”. She will be a Project Manager to whom you can delegate with complete peace of mind.

A Virtual Assistant is results oriented

The secretaries are normally used to performing tasks that are assigned to them without there being, in most cases, an upstream project organization. It is simply the form in which you are used to working. If you change the focus and think of each of the activities to be carried out as a project and not as a purely operational task, your way of working will totally change. If you orient yourself to the results and fully delegate the management of a project aimed at obtaining the predetermined results, you will save time, money and the management of your company or business will gain efficiency.

Just a short example to explain the change of focus from orientation by task to orientation by results. For example, if you delegate the management of an email box, your virtual assistant will know that he or she will have to answer all the emails in the pre-established ways. You will not have to ask her every five minutes if she has replied to this or that email: delegate quietly knowing that the result to be achieved is that you save time, forget about that email box, and the virtual assistant will work to achieve that result.

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How and When to Hire a Real Estate Virtual Assistant

Running your real estate business could go a lot smoother if you have a competent virtual assistant to help. Just like any business, you are faced with a mountain of tasks on a daily basis, some of which could be delegated to someone else. Why not choose to have more time in your hands and focus on your bottom line?

By definition, a real estate virtual assistant would be someone who works for you remotely. He or she will be working in the capacity of a full-time employee, who is responsible for non-revenue-generating tasks like appointment setting, data entry, and administrative tasks.

HOW to Hire a Real Estate Virtual Assistant?

If you’re interested in the option to hire a VA for your real estate business, it’s fairly easy to find one. You can either approach VA service agencies or look for a freelance virtual assistant for real estate. But before you hire a real estate virtual assistant, you have to determine your current business needs.

Do you want to hire a VA for the short term or the long term? Do you require help with routine tasks throughout the year, or do you only need someone to perform one-time tasks?

Once it’s clear what you need a VA for, you can contact real estates virtual assistant services such as TimeEtc, MyOutDesk, and Woodbows. These agencies maintain a pool of virtual assistant workers whom you can hire for flexible hours and rates. Online job platforms like Upwork and Fiverr are a couple of places online where you can source independent contractors to do the job.

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WHEN to Hire a Real Estate Virtual Assistant?

Although hiring a VA saves you more money and time as compared to hiring a full-time administrative assistant, you also need to determine whether it’s the right time for you to hire one. So how can you tell whether or not it’s a good time to hire a real estate VA?

You’re already spending too much time on administrative tasks.

If your average day starts to feel like you’re not accomplishing much other than making calls, answering emails, tracking spreadsheets, and posting on social media, it’s time to get a little help. Sooner or later, you’ll have more unanswered emails, missing documents, and irate clients to deal with. You need to have someone you can rely on and allow you to focus on building your business.

You’re serving customers from another time zone.

One of the biggest benefits of hiring a virtual assistant is that you can have someone online to respond to your clients during your days off or downtime. If you’re business is starting to grow and you’re signing in clients from the other side of the world, a VA can handle your international calls and emails for you.

You have clear policies and systems in place.

Hiring a virtual assistant can only be a sound decision if you can lay down a clear set of standards on what responsibilities you’re expecting your VA to perform. With your business procedures and systems in place, delegating tasks to your VA would be smoother.

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You understand how a VA can benefit your business.

A real estate investor virtual assistant is a great investment if you’re looking to expand your business. By delegating tasks like marketing, meeting scheduling, and data entry to people who are experts in the said fields, you allow yourself more time to focus on the core aspects of your business.

Bear in mind, however, that for the setup to work, guidance and direction should directly come from you. A VA can do wonders for you, but you must also be able to lead.

What a Real Estate Virtual Assistant Can Do for You?

You don’t just want to hire any VA for your business. You want a virtual assistant for real estate investors, someone who is familiar with the workings behind running a real estate business. Your VA can take off some of the administrative workloads and be able to perform important duties such as:

Prospecting and sales

You can look for a VA who’s had an experience generating qualified leads, doing lead follow-ups, and managing leads. With someone else to make cold calls and screening leads for you, you’ll be able to focus all your energies on important appointments and closing deals.

Email marketing

Writing letters and emails are absolutely important when dealing with your real estate clients, but it also takes a lot of time. The right VA should be able to do write engaging, grammatically correct, and detailed emails and send these out with all the appropriate documents and make timely responses.

Email-marketing.

Appointment scheduling

Never forget or confuse client meetings ever again. Keeping track of your daily activities and meetings is better left to an admin VA. You’ll have more time to actually prepare for your meetings and show up on time if someone else handles the scheduling of your appointments.

Social media marketing  

Social media presence allows you to reach and engage your target audience faster. Social media channels allow you to get your brand name out there and send a clear message about who you are and what services you offer. Virtual assistant services for real estate can provide you with a professional social media virtual assistant who can set up, update, and monitor your social media pages for you.

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Data Entry

You are probably deal with huge volumes of data if you’re in the business of real estate investing. Virtual assistant services help you cover the tedious and time-consuming task of having to input and update all names, addresses, status reports, and client information in one worksheet.

There are several ore ways a good real estate virtual assistant can make your life much easier. You can depend on a VA to handle administrative, marketing, research, and prospecting tasks.  Outsourcing to an offshore VA is definitely the right step towards your growth as a real estate investor and businessman. You don’t even have to worry about costs as you’re sure to find one who will work for you at your preferred rate. 

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What Does a Social Media Virtual Assistant Do?

If you own a business, establishing a social media presence is a necessity if you don’t want to get left behind by the competition. But social media marketing isn’t as simple as posting things online and waiting for results. There are several social media platforms, each one offering unique advantages and features. You should be able to know which ones will work best for your type of business and how to use each platform to the fullest. Learning to do everything all by yourself could take more time than you expected, which is why hiring a social media virtual assistant is a good investment.

Advantage of Hiring a Social Media Assistant

There are more social media users than ever before, but it’s also been discovered that people are spending less time online due to so-called social media fatigue. A dedicated virtual assistant for social media would know how to create engaging content, as well as the ins and outs of various social media platforms. He or she would know how to use all available tools to connect with customers and build a community in such a way that you’d be able to effectively reach your target audience, make more conversions, and boost brand awareness and engagement.

Social Media Marketing Virtual Assistant Tasks

A professional virtual assistant who’s a social media expert can dedicate his or her time managing important tasks such as:

Creating an eye-catching banner:

Your social media profile needs to be attractive. A social media expert with graphic skills can create banners that would be a perfect representation of your brand. He or she should also be able to know sources for free stock images of the best quality for your social media profile. They can also easily translate any product offers or promotions into eye-catching banners.

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Size and optimizations

Your social media images can be pretty, but if they’re the wrong size, your posts would only look unprofessional. The best social media virtual assistants know how to create social media images in appropriate sizes and optimize them according to each platform so your posts are clear and more engaging.

Writing attractive and relevant content

Social media is a fast-paced world. Posting timely and relevant content can get you fast retweets and more website traffic. Brands that are making it big in social media produce content in various formats and styles. Your virtual assistant should be able to determine what kind of content your audience would find most interesting at any given time. He or she would also know how to research for content trends that your brand should be taking advantage of.

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Hashtag research to reach targeted audiences

There are plenty of tools used for social media management. Skilled social media managers know how to research which hashtags to use in your social media posts, so your posts get more views, traction, and engagement.

Posts to promote your products/services

You can rely on a social media management, virtual assistant to posts product and service promotions in such a way that they are visible to as many users as possible and not saturate your followers that they’d want to unsubscribe.

Analysis to grow your business

The analysis is an important aspect of social media marketing. With the right tools and knowledge, a social media virtual assistant would be able to assess which social media campaigns are most successful, what kind of content your brand followers need more of, which post formats result in the most conversions, and which platforms work best for your business. By measuring and analyzing audience engagement, the right person for the job would be able to successfully grow your business and build your online presence.

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Creating highly engaging posts

Creating posts and campaigns that your followers would really engage with should be left to a professional virtual assistant. Social media posts must meet the exact needs of your audience at the exact time for you to catch their attention, with the amount of information social media audiences are exposed to.

Scheduling the posts at peak times

You don’t want to miss any opportunity to engage with your followers during the times of the day when they are online. With the use of special tools, some posts can be automated by your VA. During weekends or holidays for example, a virtual assistant can keep your social media pages active by answering customer queries, participating in community discussions, and posting relevant content. He or she would also know how to create, maintain, and follow a social media calendar.

Managing your ads campaigns for improvement & optimization

Paid advertising can get you results faster if your campaigns are managed by someone who has experience customizing ad campaigns for social media platforms, monitoring results, and optimizing for growth.

Improving organic growth and audience engagement

One primary measurement of social media marketing success is by how much of your social media following translate into actual visits to your website or online store, and eventually, how much of those visits translate into actual sales. While paid advertising can reach customers who are already on the buying stage, a virtual assistant who knows how to improve traffic and audience engagement organically is beneficial to your brand in the long term.

Build your brand visibility

Visibility means more than claiming a social media profile for your brand. Across all platforms, it’s essential that your brand presence and messaging is always professional and consistent. When people start to notice you, you need someone who will monitor, manage, and reply to user comments. You can also improve visibility through participation in relevant groups, forums, and communities.

 

It may be that during the planning stages of your business, social media virtual assistant services aren’t one of the first things that came to mind. But with about 45% of the world’s population on social media, it’s obvious that it’s not a marketing opportunity that you’d want to miss out on. However, social media requires a lot of research, creativity, monitoring, and analysis that deserve dedicated time and resources. A virtual assistant who’s an expert on social media management can be essential to growing your business bigger and faster while allowing you to focus on your duties as CEO.

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Benefits of Hiring a Shopify Virtual Assistant

Shopify has made it easy for anyone to set up and runs an e-commerce business.  The platform offers benefits that include being able to easily reach your customers and lower overhead costs. But of course, business management is complex and time-consuming, even if you’re doing your transactions exclusively online instead of an actual office. The good news is, you can find and hire a Shopify virtual assistant(VA)to manage crucial aspects of your business, while you focus on your job as an entrepreneur.

Setting Up Your Online Store

Without an actual physical store, you can still establish a strong brand personality with the expertise of a Shopify virtual assistant.

1. Web Design and Development

The Shopify theme store is pretty sufficient if you’re just getting started and want only the basic functions of an online shop. However, an experienced designer can convey your brand vision by incorporating your brand identity in your online store design. You can hire an assistant in case you need custom functions and integrated features for a smoother customer experience.

2. Content Writing

Descriptive, relevant, and engaging product descriptions can be the key to more traffic and larger sales. A freelance writer who understands your brand can certainly do wonders for your business.

3. Graphic Design and Photography

Whether you need a brand logo, product photos, edited images, infographics, or any other graphic design requirement, a graphic design expert can make your online store stand out from the rest and keep your customers interested.

Graphic Design

4. Database Management

Your online store can look pretty, but if the pages aren’t loading properly or there are broken links, you’ll drive customers away in an instant. A trained database manager works in the back end to ensure that your web pages are loading fast and smoothly.

Admin Tasks and Daily Operations

Once your store is up and running, your next focus would be on running your day-to-day operations. Administrative tasks could take up a lot of your time, which you can a lot to more important things. Some of these tasks can be easily handled by a trained virtual assistant for a Shopify store.

1. Product Listing and Management

A freelance specialist can manage your product listing in such a way that customers are able to find what they need on your site fast and easy.  How your products are displayed can influence buying decisions as well, so you should definitely try hiring an expert.

2. Order Management

Having someone to assist you in handling, purchase orders, shipment tracking, and inventory management will ensure things keep running smoothly round the clock. Even when you’re offline or during a public holiday, you can have peace of mind that every customer will be given proper attention.

3. Product Sourcing

You can hire a Shopify virtual assistant to help you research products and suppliers. A product sourcing expert has connections, a good eye for a good deal, and flair for negotiation.

Boost Your Online Presence

As you grow your business, you have the opportunity to reach a wider customer base with the help of a Shopify virtual assistant who can spread the word about your brand through social media platforms, content partnerships, search engine optimization, and advertising campaigns.

1. Search Engine Optimization (SEO) & Link Building

A good SEO specialist will know how making your store rank higher on Google when someone types in certain keywords in search of products or services related to yours. A trained link builder works to ramp up your website’s credibility and search ranking. Investing in link-building and SEO specialists translate to more website traffic and better sales conversions.

2. Social Media & Social Media Ads

An effective social media manager can help your business leverage social media channels like Facebook, Twitter, and Instagram. These platforms, if used wisely, allow you to draw in an even wider audience and can bring in more business. A paid social media manager can also launch and monitor your social media campaigns and manage online communities.

3. Google Ads

A Google ad optimizer’s expertise lies in creating campaigns, targeting the right audiences, and monitoring advertising ROI. One huge advantage of Google advertising is that it allows you to reach a broader market at reasonable expenses.

4. Email Marketing

You may also consider hiring an email marketing VA, who can craft compelling subject lines and informative and engaging email copies. He or she will also be responsible for lead generation and managing your email lists.

Customer Care

Attending to your customer’s personal needs shouldn’t be overlooked when running a business. Buyers often have questions and issues sometimes arise. Responding to these queries in a timely manner makes your business more credible and trustworthy.

1. Customer Service

Hiring a customer service VA shows your customers that you are open to feedback and care enough to fix any problems. You can hire a customer service specialist to work the phones or chat box. They can also be in charge of responding to customer emails, providing pre- and post-sales support. Your customer service VA can also be tasked to handle refund requests.

2. General customer service

Customer service VA can do a wide variety of tasks including taking inbound calls, outbound marketing calls, and responding to customer feedback and reviews on social media channels.

The internet is an amazing place and in recent years, it has dramatically changed the job marketplace to make it easy for talents and employers to connect. Whatever kind of job you need to get done, you can easily find someone to do it for you at your preferred budget. Shopify virtual assistants can be paid per hour and you can choose your assistant according to the kind of services they offer. Whether you need a VA for emergency design needs or you want someone to work the phones on a public holiday, you can definitely find a reliable VA to run things whenever you need help.

Even more established business brands are taking advantage of the benefits of running a business through Shopify. The more successful you get, the more work needs to be done. With a virtual assistant to lend you a hand, you are opening up bigger opportunities for your business and allow yourself to grow successfully as an entrepreneur.